Production Coordinator (Wine Jobs: Management & Administration)

Role accountabilities

1.     Production

·       Work with Logistics to ensure international wine SKUs are freighted on completion

·       Ensure SKU closure in a timely fashion so supply data accuracy is achieved.

·       Reconciling and inspecting dry goods and finished goods received at the external contract bottling sites and internal wineries.

·       Scheduling and booking freight movements for bulk wine and dry goods to and from internal and external sites.

·       Production software data management: Ensure accurate bottling and dry goods purchase data capture in SAGE (supported by Finance)

2.     Production Planning

·       Develop production schedules (supported by Winemakers)

·       Ensuring receivals and freight of dry goods and finished goods are in time with the weekly schedule for production runs.

·       Updating production bottling information (receivals, movements, etc.) and ensuring records align with the scheduled production runs.

·       Approving work orders for production runs and production instructions align with internal Handpicked processes.

·        Creating work orders in ERP system and ensuring wine closures are completed in time or prior for release dates.

3.     Purchasing

·        Assist the winemaking site team managers to create and reconcile purchase orders for winemaking consumables, and winemaking assets.

4.     Bottling

·       Manage the bottling schedule

·       Liaise with internal stakeholders (Winemaking, Marketing and Logistic teams) and external stakeholders (bulk wine and dry goods suppliers and contract bottlers) to conduct scheduled bottlings

·       Ensure bottling work orders are accurate and stored in ITEMS folder

·       Reconcile post bottling reports (including bottled stock and dry goods consumption)

·       Resolve bottling issues and if needed, and provide record of the quality issue with the procurement manager.  

·       Conduct post bottling review and address any shortfalls or issues post bottling

5.     Dry Goods

·       Reconcile and ensure dry goods inventory management and records are aligned with internal records.

·       Assisting the winemaking team to record wine information sheets and wine analysis reports.

6.     Reporting

·       Maintain the relevant documents required for relevant organic bodies, Sustainable Wine Australia, and APCO.

·       Updating product information required for the container deposit scheme and product information database.

·       Develop reporting structure for relevant departments to submit information required for the APCO annual report.

·       Assist procurement manager to provide production costings for review as required.

7.     General

·       Ensure accurate and timely collation of bottling records in SAGE and in the ITEMS folder

·       Create and update SOP’s for the production functions to ensure external contract bottlers fulfil packaging requirements at distribution warehouses.

·       Ensure Production details for all SKU’s are collated, accurate and accessible, for example updating of TBB files or comparative system records.

8.     Culture

·     Live the DMG Fine Wine Values

·     Proactively maintain strong relationships with the broader business

·     Demonstrate a highly performance-oriented mindset

·     Ensure all targets and deadlines are delivered in a timely manner.

9.     Other

·     Support any other tasks as required.

Skills

What the incumbent will need: 

·       Have an interest in the wine industry, industry experience preferred

·       Have experience in production and/or scheduling.  

·       Enjoy working

·        in a fast-paced environment and the challenges of having to meet deadlines and targets 

·       Is a team player who enjoys solving problems and is solution oriented

·       Exceptional organisational skills and proven ability to plan ahead and prioritise workload

·       Have a passion for delivering excellence in a cost-effective way

·       Proficient in Microsoft Office programs primarily Excel, Word & Outlook and have experience with using accounting platforms or ERP systems.

·       Experience working with Sage X3 is advantage

·       Strong attention to detail

·       Have strong verbal and written communication skills

·       Self-motivated with an interest in new technology and innovation

·       Demonstrated ability to manage and work collaboratively both internal and external stakeholders